CAPITAL OUTLAY COMMITTEE

                                                    December 11, 2008

                                                           MINUTES

The meeting of the Capital Outlay Committee was held at 8:00 pm at the School Administration building and was called to order at 8:05 p.m. by Chair Paul Linehan.

Members present:

Chair of COC              Paul Linehan

Board of Selectmen:    Walter "Joe" Roach, William A. Heitin 

Finance Committee:       Gordon Gladstone

School Committee:       Laura Salomons

Planning Board;            Amanda Sloan, David Milowe

Finance Director:          Bill Fowler (ex-officio)

Town Administrator:     Benjamin E. Puritz (ex-officio)

Members not present:

Board of Selectmen:   Richard Powell (Alternate)

Finance Committee:      Brian Fitzgerald, Joel Lessard (Alternate), Edward                                Phillips (Alternate)

Planning Board:            Eli Hauser (Alternate) 

School:             Sam Liao (Alternate), Alison Rutley

Others present:

Mitch Blaustein:            School Committee

Town Clerk:                 Marlene Chused

Recreation Dir.:            Brett MacGowan         

Civil Defense Dir.:         Michael Polimer

1.  Administrative Items

Approval of Minutes

VOTED:  (Salomons/Sloan)  Voted unanimously to accept the meeting minutes of December 4, 2008 - Heitin, Milowe and Sloan abstained on the minutes as they were not at the meeting.

2.  Registrations and Elections Requests - Marlene Chused

Marlene Chused, Town Clerk, presented the Replacement of Voting Equipment FY'10 Capital Request:

§ Equipment purchases for $50,000

§ Maintenance & Repair for $1,800

3.  Recreation Department Requests - Brett MacGowan

Brett MacGowan presented the Recreation Department's  FY'10 Capital Requests:

§ Replace existing out-dated software for $10,000

§ Department Equipment - Vehicles for $25,000

It was the consensus of the Capital Outlay Committee to have Mr. MacGowan gather, from other towns, information re using this particular software and to send a memo to the committee of findings. 

4.  Civil Defense Requests - Michael Polimer

Michael Polimer presented the Civil Defense FY'10 Capital Requests:

§ Building Improvements for $11,000

§ Department Equipment for $17,000

5.  Information Technology Requests - Bill Fowler

Bill Fowler presented the Information Technology Department's FY'10 Capital Requests:

§ Munis Upgrade:  Bill Fowler withdrew the request.

§ Equipment purchase: Storage device for scanning and retrieval for $27,000

6.  Other Items

The Five-year plan to be placed on website.

Outstanding Capital Requests re balances available for reallocation - Bill Fowler will be updating the Capital Requests with the various departments.

7.  Future Meeting and Agenda Items

The next Capital Outlay Committee meeting will be December 18, 2008, Thursday, 7:30 p.m. at the Selectmen's Meeting room.

Agenda items: School Department Requests

VOTED:  (Milowe/Sloan)  Voted unanimously to adjourn the meeting at  9:45 p.m.